Job #2275: Chameleon Technologies is searching for a Project Coordinator for a long-term contract role in Seattle. You must be technically proficient with preferably a facilities background.

Responsibilities include the scheduling of meetings, track and manage project documentation, schedules, change orders, issues and actions Items, drawings, attend meetings as designated by the Project Manager.  Coordinate meetings and communications to gather project requirements, assist in the review of requirements for accuracy.  Assist project team to navigate project documentation, artifacts and communications.

Help in procurement process:

  • Track quotes, requisitions and orders, to delivery, receiving, punch lists
  • Research purchase orders in question for payment facilitation
  • Ensure documentation is collected for asset management and finance asset tracking

Assist in delivery and installation:

  • Work with installation company to communicate schedule and delivery requests are complete
  • Communicate all schedule changes to team as directed by the Project Manager
  • Track equipment items as installed and document results
  • Track damaged, backorders and other issues with installations and delivery

Assist with planning schedules of Go Live activities:

  • Assist with creating resource schedules and activities
  • Assist with meal planning
  • Attend shifts as assigned to capture issues and documentation

Project close out:

  • Review all project documentation for proper archiving
  • Assist with tracking stability period
  • Assist with tracking open items post Go Live that need remediation
  • Assist with lessons learned meetings and documentation

 

You will be expected to provide a combination of project management skills, technical knowledge and expertise.  Also the ability to effectively apply all of these skills in project related assignments.  Assignments will vary in degree of participation requiring the Project Coordinator to collaborate and assist Project Managers.  This can be a demanding position, so you must have attention to detail, and the ability to ask questions, work under tight deadlines and communicate well.

 

REQUIREMENTS:

  • Minimum of 3-5 years project coordinator experience in an IT environment
  • Excellent communication and project management experience in support of multiple projects.
  • Experience, or training, gathering, documenting and communicating project requirements
  • Experience with IT Infrastructure
  • Technical proficiency and In-Depth Experience using Excel, SharePoint, PowerPoint, Project, Visio, Office 365/Outlook, WebEx, and Bluebeam (or similar PDF editor)

 

Preferred Experience:

  • Excellent analytical and planning skills
  • Responsiveness, ability to prioritize work and follow through
  • Excellent communication skills: describe and document complex information clearly, and present appropriately to different audiences
  • Able to research and assess a customer’s business needs, promoting the strategic focus of the organization
  • Able to establish and maintain professional working relationships and a professional image with customers, peers, physicians, payers, vendors and other parties associated with the organization
  • Able to work on projects and other assignments with minimal direct supervision
  • Able to explain, present or discuss difficult information and gain group consensus
  • Strong problem-solving skills, and ability to take a new perspective on problems and solutions
  • Strong customer service skills, and the ability to interpret customer needs, assess requirements, and identify practical approaches to addressing requests
  • Ability to lead, guide, coordinate and facilitate planning and implementation processes
  • Strong communication and interpersonal skills, and ability to explain issues and activities to a technical and nontechnical audience
  • Work independently and as a member of a team
  • Experience in facilities construction projects is a preference
  • Healthcare experience is a nice to have

 

EDUCATION:

  • Bachelor’s Degree in Business Administration, Industrial Engineering, Computer Science or a related field

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