JobDiva Reports

All About Your Data

Our data services division provides effective and staffing-specific data solutions to help our clients make better and more informed decisions to drive their staffing business in the right direction. We turn your data into powerful and consumable insights! Let us show you how:

We have branded our subscription model: Reporting As A Service (RaaS). Chameleon provides your company with a suite of staffing reports with some customization included based on the varying plans offered. This RAAS model allows us to address some of your immediate pain points around reporting while building a warehouse model that will allow you to scale as needed. Most companies want to have a single source of truth but cannot afford to build out a warehouse environment. We built it and it’s there to grow with your business as your budget allows you to push your other data sources into the cloud to fully automate all of your reporting needs. With our model, we will fully manage any updates to the API connectors, all support related issues, provide the necessary licensing and cloud storage as well fully secure cloud environment where your data will live. Our clients wanted an easy model with limited hassle and an easy set-up at an affordable price, so that is what we did! We met their needs, we'll meet yours.

The solution we found to resolve many staffing firm’s reporting frustrations was to create customizable reporting solutions. And, so we did!

We started by building a custom API connector for our applicant tracking system, Bullhorn, which allowed us to pull our data. We then solved some of the issues we had with Bullhorn’s system around tracking historical data and then built a suite of reports pulling data directly within our own data warehouse in the secured Azure Cloud. We then continued bringing other data sources into our warehouse environment such as QuickBooks, BBO, and others. This allowed us to create a single source of truth for all of our data and varying reporting needs. This solution provided us with the ability to share important and common insights within every layer of our company. Plus, the reports were automated, near real-time, and fully dynamic. We have no more complaints about inaccurate data, differing numbers on reports, or frustration around the inability to dig deeper into certain areas of the report without going back into the system to export another report. Everything was there at our fingertips!

Chameleon's goal is to increase engagement as we convey information with accuracy and simplicity. With have first-hand experience and already understand that most staffing firms have unstructured data, spread across computers, and documented on spreadsheets across the company with no consistency in the reports, and many working hours go into aggregating the data as well as creating the reports. Our RaaS will allow you to make faster, better, and more informed business decisions, backed by data. Our reports are near real-time and dynamic as they are tied directly to the data source to ensure accuracy.

Paint points we hear often from all clients:

Our data is old, inaccurate, or not available
We're wasting time and money making bad choices
We don't know where our data is because it's not located in a single location
It takes special knowledge and technical labor/tools to query our data
People are duplicating efforts when working with the data
Questions go unanswered by not knowing who our subject matter experts are
Our data is not secure
Our data is not compliant with regulations or contractual obligations
We don't know how the data is calculated

We've solved these problems for them, we can solve them for you!

How it works:

Chameleon uses Power BI as the platform for you to see your live reports. Power BI is a cloud-based business analytics tool that gives you a single view of your most critical business data. This tool will allow you to monitor the health of your business! We will supply the Power BI licenses as a part of our subscription model.

Extract

Our Chameleon data experts pull out your data using an API connector we created. At this stage, we are able to review all your data and ensure it is all available and can be used.

Analyze

Our data analysts take the data and begin to break it down, clean it up, and prepare it for visualization.

Reporting

Chameleon creates custom reports for you to visualize your staffing metrics. Our Packages show you the metrics included for regular and custom Bullhorn data. If you'd like something customized or built for you, let us know and we'll work with you!

Automate

We host your data! Why? Because we want to keep it updated and refreshed for you. You'll never have to manually report anything again and we promise to keep your data safe, secure, and updated.

Delivered

It's all yours! Your data, your reports, your dashboard.

Our Packages

Select your number of users below! You have the option of selecting up to 10, 20, 30, and 40+ users. If you'd like more than 40 users, feel free to contact us for more details.

10 Users

20 Users

30 Users

40 Users

Call Us

Pick your plan	Standard $ 950.00 1,116.00 1,380.00 1,998.00 per month + Upfront Cost Get Started	Pro Most Popular $ 1,210.00 1,395.00 1,898.00 2,428.00 per month + Upfront Cost Get Started	Custom Contact Us
Features Offered:	Features included:	Features included:	Features included:
Dynamic Staffing Reports You will receive a custom Staffing Report that includes 3 tabs/reports. Those reports focus on 1) recruiting, 2) sales and 3) overall company metrics. Dynamic reports provide you with the ability to display a number of visuals in a report based on filters selected. For example, when a recruiter such as “John Doe” is selected, the report will only show data relevant to John Doe’s activities, allowing you to dive deeper into John’s metrics. You can do this with any category/filter, allowing you to gather meaningful insights throughout all aspects of your data.	Staffing Reports (Company Overview, Recruiting, Sales) Report Details: Company Overview: Placements added (reflects the number of new hires/placements you had that started during the timeframe that you have selected for your data slicers) Upcoming placements Jobs ending within 30 days Average margin percentage Average margin dollar Placements by client company Placements by recruiter Open job orders by age Placements by location Placements by sales rep Placements by recruiting source Placements by employment type Placement status Placements by payroll type Candidate source Recruiter specific analysis Date job added Last refresh Sales Details: Total jobs Total jobs placed Percent of jobs places Jobs added by salesperson Total jobs by location Jobs added over time by salesperson Total jobs added by date Job title by job owner and company Job outcome Job ID by company Job owner analysis Date added Last refresh Recruiting Overview: Active placements Candidates added Placements added Submittals Interviews New leads Submission pipeline Average days to each stage of the submission pipeline Placement ID by company, recruiter, consultant and placement status Placements by recruiting source Open job orders (new opportunities) by company, number of job openings, job title, job ID, and submission count Company analysis Date added Last refresh Field map from your ATS required to view the data you have. This particular package is for customers using JobDiva. Examples of customizations that can be included with this Package include: Logo change Entity names changes Statuses (Placement/Candidate/Job/etc.) Fiscal calendar Simple metrics Count, average, sum, etc. If you use “Departments” for “Corporate Users,” we can implement these into the report. Slicers, legends in charts, etc.	Staffing Reports (Company Overview, Recruiting, Sales) Your custom fields could include: Employee pay type (W2, 1090, etc.) Client bill rate Gross margin dollar/percentage Candidate start date Candidate status change (promotion, extension, fired, etc.) Mark up percentage Internal interviews Average days to reach job submission status Number of candidates at each job submission status Any total counts (depending on what we see with your data the seems appropriate Field map from your ATS required to view the data you have. This particular package is for customers using JobDiva. In addition to the Standard customizations, we include: Implementation of custom fields Company grouping (e.g. “BoA” and “Bank of America” -> “Bank of America”) New measures and visuals May take extra time depending on the complexity These customizations are available. It’s not guaranteed that all of these requests can be completed in the set number of hours. If the work exceeds 15 hours, we will move to a T&M (Time & Materials) rate.	We will custom build reports to meet your specific needs This report will include the basic fields, metrics, and measures as shown in the “Standard Package” but you can further customize the report(s) to your specific needs and build new reports as well.
Custom API Connector & All Future Enhancements We have custom-built numerous API connectors for various Applicant Tracking Systems (ATS). The API connector(s) allows us to pull your data from your ATS(s) into your own data warehouse environment.	Custom API Connector & all new releases	Custom API Connector & all new releases	Custom API Connector & all new releases
Cloud Hosted Data Model Cloud hosting is the process of outsourcing an organization’s computing and storage resources to a service provider that offers its infrastructure services in a utility model.	Data Securely Hosted on the Cloud	Data Securely Hosted on the Cloud	Data Securely Hosted on the Cloud
Ad Hoc Reporting Licenses Ad Hoc Reporting Licenses allow you as the user to create your own reports. With the license, users can use the reporting solution to answer business questions without having to request queries from IT (Chameleon Team). We give you full autonomy over your data.	Not included	1 license included	Included
Data Refresh Cadence Data Refresh Cadence is about giving dataset owners full control over the scheduled cache refresh cadence of their DirectQuery and live connection datasets. Essentially, you will be able to get access to your data immediately after it is refreshed. Depending on the data source (where your data comes from), it can take longer but we promise a set schedule of when you’ll obtain the latest of your data.	Data Refreshed every 4 hours As a custom request, we can refresh your data faster but only once you have identified the specific data fields that you want. Once the data is pushed to the cloud, your Power BI reports can be refreshed at any point in time, as the most recent data is being stored and ready to be refreshed in your reports.	Data Refreshed every 2 hours As a custom request, we can refresh your data faster but only once you have identified the specific data fields that you want. Once the data is pushed to the cloud, your Power BI reports can be refreshed at any point in time, as the most recent data is being stored and ready to be refreshed in your reports.	Dependent on data source(s) As a custom request, we can refresh your data faster but only once you have identified the specific data fields that you want. Once the data is pushed to the cloud, your Power BI reports can be refreshed at any point in time, as the most recent data is being stored and ready to be refreshed in your reports.
Security Microsoft Azure provides confidentiality, integrity, and availability of customer data, while also enabling transparent accountability. Azure’s infrastructure is designed from the facility to applications for hosting millions of customers simultaneously, and it provides a trustworthy foundation upon which businesses can meet their security needs. Each client’s data is in its own cloud storage account so there is complete separation of your data from our other customers. We have enabled automatic monitoring of the data 24/7, so we can watch for security issues and respond quickly. Our monitoring process will also notify your company contacts as appropriate. Microsoft offers a number of white papers and documentation on their website here: https://docs.microsoft.com/en-us/azure/security/	99.8% uptime SLA A service level agreement (SLA) is a contract between a service provider (either internal or external) and the end user that defines the level of service expected from the service provider. SLAs are output-based in that their purpose is specifically to define what the customer will receive.	99.8% uptime SLA A service level agreement (SLA) is a contract between a service provider (either internal or external) and the end user that defines the level of service expected from the service provider. SLAs are output-based in that their purpose is specifically to define what the customer will receive.	99.8% uptime SLA A service level agreement (SLA) is a contract between a service provider (either internal or external) and the end user that defines the level of service expected from the service provider. SLAs are output-based in that their purpose is specifically to define what the customer will receive.
Customization of Reports The customization of the reports includes working hand-in-hand with you to meet your specifications and needs for the report. Despite having basic metrics and measures we provide in our “Standard Package,” we offer some customization to meet these needs but this depends on the package of your choosing. For example, if you choose the “Custom Package”, we use a T&M (Time and Material) model to assess the cost and the time it will take.	White label customization only	15 hours of customization	All Custom reports built to your specifications
Data Sources A “data source” is where your data is stored such as JobDiva, Bullhorn, Quickbooks, and any other data source you use. Chameleon extracts data from those data sources via API connectors. You can see a list of our API connectors on our website: http://chameleontechnologiesinc.com/staffing-reports/ under “Our Custom Connectors.” These are the API connectors we have to extract data. If you choose the Standard or Pro Packages, we will extract data from one data source (ATS), but if you choose the Custom Package then you can gather data from various data sources.	One	One	As many as you would like!
Support & Training All of our subscription packages include access to our training & support pages. Additionally, our Pro and Custom Packages include several hours of IT support. For training, if need be, we offer a 2-day full Power BI training course to teach our customers how to navigate and modify Power BI reports. This is an option and upon request.	Training Materials including articles and videos provided. Self-Service Knowledge base.	Training Materials including articles and videos provided. Up to 2 hours of personal training time provided.	Training Materials including articles and videos provided. Personal training is T&M (Time & Materials) based.
	Up-front Data Acquisition Fee:	$4,352.00
Time Commitment	1-year renewable contract	1-year renewable contract	2-year renewable contract
Payment Options	We accept all major credit cards or invoice payments.

Oh, wait! Do you also use...

Our Custom Connectors

Chameleon has custom-built API connectors that allow us to extract data from your respective data source.

JobDiva

JobDiva is an ATS and staffing software that combines candidate searching, candidate matching, Customer Relations Management, a career portal, reporting, VMS synchronization, and more. JobDiva can transform staffing’s unique challenges into opportunities.

Report Details:

Track Relationships through Notes, Attributes, Events, To Do’s, Submittals, Interviews, Hires, Sales Milestones, Sales Pipelines and more.
Sync all Contacts and Related Events with Calendars and Smart Phones
Track Contact Email
Manage Organizational Hierarchies
Set Candidate Submittal Guidelines at the Company Level That Will Flow Down to Contacts/Hiring Managers, Jobs, etc.
Set Discount Structure at Company Level That Will Flow Down to Contacts/Hiring Managers, Jobs, etc.
Categorize Contacts
Set Access Permissions to Contacts
Search on Configurable Sales Pipeline
Create and Manage User-Defined Fields
Create Email Marketing Campaigns

Bullhorn

Bullhorn is a cloud computing company that provides customer relationship management, applicant tracking system, and operations software for the staffing industry.

Report Details:

Recruiter name and ID
Candidate name and ID
Account manager name and ID
Candidates placed by recruiter
Candidates submitted by recruiter
Date added
Placements by year
Candidates placed by quarter
Candidates by source
Job ID
Open/close status
Phone screened by recruiter
Interviews by recruiter
Company name
Source
Count of interviews
Count of submittals
Job submission status by each stage of submission
Candidates contact details
Candidate salary
Opportunity status
Opportunity status by month

Bullhorn Back Office (BBO)

Bullhorn Back Office provides a way for staffing firms to record time and expense from contractors, and a way to get client approvals.

Report Details:

Pay Northwest

Pay Northwest is a cloud-based human capital management system. It is one platform scaled to your organization.
Report Details:

Filters:

Kronos

Kronos Incorporated is a U.S.-based multi-national workforce management software and services company. They allow customers to grow their human capital management business through our partner referral program or reseller program.
Kronos Incorporated Subsidiaries include:

Quickbooks (Online)

Online Quickbooks is an easy-to-use accounting system. It tracks, organizes, manages your business, and allows you to create invoices easily. The system is easy to integrate.
Report Details:

Stripe

Stripe’s software allows individuals and businesses to make and receive payments over the Internet. Stripe provides the technical, fraud prevention, and banking infrastructure required to operate online payment systems.

Report Details:

Salesforce

Salesforce.com, Inc. is an American cloud-based software company headquartered in San Francisco, California. The CRM allows you to streamline your sales and build more meaningful and lasting relationships with your customers across sales, customer service, marketing, communities, apps, analytics, and more.

Report Details:

Monthly summary report
Sales & Marketing Dashboards
- Marketing Executive Dashboard
  - Campaigns by ROI
  - Lead Trending Report
  - Lead Conversion Summary
  - # of Leads by Campaign by Quarter
  - Leads by Industry by Quarter
  - Leads by Source
  - Actual ROI by Campaign
  - Top Marketing Channels by Campaign
  - Lead Conversion Rate
  - Average Oppty Amount per Campaign
  - and more
- Sales Executive Dashboard
  - Sales Pipeline
  - Big Deals
  - Closed Business
  - Closed Deals over month over month
  - Won deals Leader board
  - Open Opportunities
  - Pipeline next 90 days
  - and more
- Sales Manager Dashboard
  - Pipeline Growth
  - Activities per day
  - Actuals vs. Quota
  - Closed deals Leader board
  - Top 10 Most Active Salespeople
  - Pipeline next 90 days
  - and more
- Salesperson Dashboard
  - Current month Pipeline
  - Current Month Activities
  - Current Month Actuals vs. Quota
  - and more
Customer Service Dashboards
- Agent Supervisor Overview Dashboard
  - Open Cases
  - Open Cases by Type, Status, and Priority
  - Top Open Cases by Age
  - Case Resolution Time MTD by Priority
- Service Executive Overview Dashboard
  - Top Customers by Open Cases
  - Top Customers by Open Case Age (days)
  - Top Customers by Open Case Priority
  - Open Cases by Status
  - Open Cases by Priority
  - Open Cases
  - Open Cases by Support Channel
  - and more
- Service KPIs Dashboard
  - Trend of Cases Created
  - Trend of Cases Closed
  - Trend of Case Resolution Time (days)
  - Case Distribution by Priority
  - Case Distribution by Type
  - Case Distribution by Support Channel
  - and more

Facebook

Facebook is one of the world’s most popular social networking web site. It enables users to connect with friends and family by sharing status updates, personal photos and other items of interest.

Report Details:

GitHub

GitHub is a web-based hosting service for version control using Git. It is used for computer code. It offers all of the distributed version control and source code management functionality of Git as well as adding its own features.
Report Details:

Mailchimp

MailChimp is a marketing automation platform and an email marketing service.

Report Details:

Campaign reports
Open rate
Click rate
Emails
Social ads
Google ads
Growth reports
Engagement reports
Revenue reports
Sales tracking

Marketo

Marketo, Inc. is a software company that provides Marketing Automation software focused on account-based marketing, including email, mobile, social, digital ads, web management, and analytics.
Report Details:

Performance insights
Engagement reports
Marketing activity metrics
Email
Customer engagement
Social ads
Digital ads

Smartsheet

Smartsheet is a software as a service application for collaboration and work management. It is used to assign tasks, track project progress, manage calendars, share documents, and manage other work. It has a spreadsheet-like user interface.

Report Details:

Project management metrics
Cost estimations
Key milestones
Sales tools
Product marketing metrics
Connecting Smartsheet data with your Google, Jira, Slack, DocuSign, Dropbox, and etc. data if you have it

Others

Cloudscope for Twitter
Microsoft Dynamix 365

FAQs

How is your BI solution unique to the industry? Why do I need a data warehouse?

Our goal is to empower you through data by automating all your reporting needs within one environment, a data warehouse. We are building a data warehouse model that will allow you to scale as needed. Ideally, you are using comprehensive, dynamic reports produced straight from various data sources with no manual efforts or compressing of multiple reports. Most companies want to have a single source of truth but cannot afford to build out a warehouse environment. We built it and it is there to grow with your business as your budget allows you to push your other data sources into the cloud to fully automate all of your reporting needs. With our model, we will fully manage any updates to the API connectors, all support related issues, provide the necessary licensing and a fully secured cloud environment where your data will live.

What technologies do you use?

The Chameleon Shared Data Infrastructure (SDI) allows you to integrate all of your data. Our architecture is based on the Azure Cloud, SSAS Tabular, and Power BI.

How is the Standard Package of reports different than the Pro Package offered?

The main differences with these two packages are the amount of customization you receive for your suite of reports, your data refresh cadence, and the support hours.

Why would I choose to fully customize my reporting needs? And, why can’t Chameleon provide fixed pricing for creating a BI solution/custom reports for my company?

Some companies prefer to have all their reports built for their specific needs and this requires a heavy amount of customization. Also, companies might want to pull several data sources into their warehouse to automate other reporting needs that come from their CRM, back office solution, financial software, etc. With this type of work we go through an estimation process and provide a proposal as defined in a Statement of Work (SOW) for the time needed to build their custom BI solution. Working with data makes it difficult to provide a fixed bid pricing model. Getting your reporting right is a very iterative process. The first time you see a new report, it may be light years ahead of where you were without it, but once you start using it, most clients discover there are ways to improve it, data or analytics to add to it, business rules to implement, or other things to consider. With our expertise in the field of staffing, we can kick-off the project with advanced knowledge of the analytics typically used in this business, which means we will do it in far less time than most any other BI companies, but the truth is that every company is different, and we would rather set expectations ahead of time.

What happens if I purchase the Standard Package and want to add more data sources into my data warehouse?

Adding new data sources is an additional request, which will require a T&M (Time & Materials) estimate. These additional needs would be considered a custom request and will be bid using the same format that we do for all our custom reporting needs. The pricing for your hosting plan may change as well due to the number of new data sources being pulled into your warehouse environment thus increasing your storage cost. Again, this would all be discussed, reviewed and agreed upon through a proposal process.

JobDiva Reports

All About Your Data

Common Issues from Clients

How it works:

Extract

Analyze

Reporting

Automate

Delivered

Our Packages

Pick your plan

Standard

Pro

Custom

Oh, wait! Do you also use...

Our Custom Connectors

JobDiva

Bullhorn

Bullhorn Back Office (BBO)

Pay Northwest

Kronos

Quickbooks (Online)

Stripe

Salesforce

Facebook

GitHub

Mailchimp

Marketo

Smartsheet

Others

FAQs

How is your BI solution unique to the industry? Why do I need a data warehouse?

What technologies do you use?

How is the Standard Package of reports different than the Pro Package offered?

Why would I choose to fully customize my reporting needs? And, why can’t Chameleon provide fixed pricing for creating a BI solution/custom reports for my company?

What happens if I purchase the Standard Package and want to add more data sources into my data warehouse?

What are the best practices that staffing firms are looking at in their report analytics (recruiting, sales, etc.)?

How many views/metrics can we showcase in one report? What is the standard?

What is standard refresh cadence for my reports? What if I want updated reports? How does that impact my cost for cloud storage?

Is there any data you can't get to?

How many data sources can we tie into our data warehouse?

How secure it my data?

Are there any metric or data point that we cannot see in our reports?

How do you deal with GDPR issues related to my data?

What else do you support with your service and how often will you update the API connector(s)?

What distinguishes your API Connector Solution from other analytical reporting solutions?

Why does having a single source of truth matter and what are the benefits?

Why do you continually work on the API connectors?

Why is there an data acquisition fee for bolt-on reports?

What is data acquisition?

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